You have been invited to a short interview run by HireCall, on behalf of the company you applied to. It takes a few minutes and you take it on your own phone, whenever suits you.
This page explains what is recorded, who sees it, how long it is kept, and how to have it deleted. It is written to be read, not to be scrolled past. If anything here is unclear, the contacts are at the bottom.
The short version
- You will be talking to an AI, not a person. We say so before we start, and we say so again here.
- What you say is written down as you speak. In a voice interview, a recording of the audio is also kept. In a written (text-only) interview, nothing is recorded.
- The company you applied to gets a written summary of what you said, with each point linked back to your own words.
- No machine decides anything about you. Whether you go forward is decided by a named person at the company.
- The recording is deleted after 90 days. The transcript and the summary are kept for up to 12 months. Ask, and everything is deleted sooner.
- You do not have to do this. If you would rather not be recorded, tell the company — see If you would rather not below.
Who is responsible for what
Two organisations are involved, and it matters which is which.
The company you applied to decides to run the interview, sets the questions, reads the result and decides what happens next. Under data protection law it is the controller — the one legally responsible for your data. If you want to exercise a right, that is who you go to. Their name and contact details are in the invitation you received.
HireCall builds and runs the interview for them. HireCall is a processor: it acts on the company's instructions and does not use your interview for its own purposes. HireCall does not sell your data, does not use it to advertise to you, and — see below — does not use it to train AI models.
HireCall is a trading name of DIGITSOLUTIONS, a French company registered with the RCS of Rennes under number 977 519 586.
What actually happens during the interview
You call in, or open the link, from your own phone. Then:
- Before the first question, you are told what is recorded, what it is for, and how to have it erased — and you are asked to agree. What is kept as proof of your agreement is the time you agreed, the exact version of the text you were shown, and the language it was shown in. Your IP address is not recorded — proving what you actually saw is better evidence than where your connection came from, and it means keeping less about you.
- An AI interviewer asks you a set of questions written for the specific job. Everyone applying for that job gets the same structured interview.
- Your voice is captured and transcribed as you speak, and a recording of the audio is kept for the period stated below.
- It lasts around a few minutes.
Some interviews run in writing instead. If the company has chosen the text-only mode, no audio recording is made or kept: your speech is turned into text as you talk and only the text is retained — or you type your answers. The screen you see before the interview tells you which kind yours is.
The questions are about the job: what you have done, how you did it, what happened. They are not about your age, your health, your origin, your religion, your political views, your sexuality, your family situation, whether you are a union member, or anything else the law protects. If you are ever asked something that feels like it strays into that territory, please tell us — the contacts are at the bottom, and we want to know.
What the company receives
The company gets a written brief: what you said about each of the things the job calls for, with every claim traceable to a specific point in your transcript. Where the evidence for something is not there, the brief says so rather than guessing.
Depending on how the company has set things up, it may also be able to read your full transcript or listen to the recording.
What is deliberately not produced
HireCall does not generate, and the company does not receive:
- a score — there is no number out of 100, and no overall "fit" rating;
- a ranking or leaderboard placing you above or below other candidates;
- an automatic rejection — nothing rejects you on its own;
- any analysis of your tone, your accent, your emotions or your personality;
- any inference about characteristics the law protects.
That last one is worth spelling out: HireCall does not attempt to work out how you were feeling from how you sounded. Inferring emotions from people in a workplace or hiring setting is prohibited in the EU under Article 5 of the AI Act, and HireCall does not do it anywhere, including for candidates outside the EU.
Nobody is rejected by a machine
Under Article 22 of the GDPR you have the right not to be subject to a decision based solely on automated processing that significantly affects you. A hiring decision is exactly that kind of decision.
Every outcome — invited to the next stage, kept on file, or turned down — is an action taken by an identified person at the company you applied to. The HireCall system does not take that action and cannot take it. It produces evidence; a human reads it and decides.
If you want to know more about how the interview was used in the decision about you, or you want to contest that decision or put your point of view to someone, you can ask the company. They are required to be able to answer.
Is my voice "biometric data"?
A fair question, and the honest answer has two parts.
Recording and transcribing your voice is not, by itself, biometric data under the GDPR. European law treats voice as biometric data only when it is processed by specific technical means in order to identify you uniquely — voiceprinting, in other words. HireCall records what you say and writes it down. It does not build a voiceprint, does not use your voice to verify who you are, and does not match your voice against any other recording.
In some places the line sits differently. Illinois, in the United States, treats a "voiceprint" as a biometric identifier under a law that requires written notice and written permission before any collection, and lets individuals sue directly. Techniques that sound innocuous — separating speakers in a recording, generating a voice "embedding" — have been argued to cross that line.
So the position stated to candidates is: HireCall captures your voice to transcribe what you said, and for no other purpose.
How long it is kept
Two different clocks run, and it is honest to tell you about both:
- The audio recording of your interview is deleted 90 days after you take it — automatically, by a scheduled job, without anyone having to remember. The deletion is logged, so it can be shown that it happened.
- Your transcript and the written summary are kept for up to 12 months, so the company can finish its hiring process and answer questions about it.
Or sooner, if you ask. If you ask for your interview to be erased, it is erased — recording, transcript and summary. You do not have to give a reason.
The periods above are the defaults. If the company that invited you has agreed a different one, it is shown to you inside the interview itself, on the screen where you give consent — not here: this page is the same for everyone, and only that screen knows which company invited you.
Where your data is kept
Your recording and transcript are stored in the European Union. That is what the consent text you agree to in the product says, and it is what this notice says.
You can ask the company which providers are involved. HireCall publishes the list of its sub-processors, and what each one does, in Annex III of its Data Processing Agreement.
Is my interview used to train AI?
No. Your interview is not used to train or improve any AI model, by HireCall or by any provider it uses.
Your rights
You have the right to:
- know what data is held about you and get a copy of it;
- correct anything inaccurate;
- have it deleted;
- object to it being processed, or ask for it to be paused while a disagreement is sorted out;
- receive your data in a portable form;
- not be subject to a decision made solely by a machine — see above;
- speak to a human about a decision, express your point of view, and contest it.
How to use them. Because the company you applied to is the controller,
requests go to them, and their contact details are in your invitation. If it is
easier, you can contact HireCall at privacy@hirecall.ai and HireCall
will pass your request to them and help them act on it. HireCall cannot decide
the request itself — that is the company's call — but it will not be the reason
your request goes unanswered.
You should get an answer within one month.
If you are not satisfied, you can complain to a data protection authority. In France that is the CNIL, 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07 — www.cnil.fr. If you live elsewhere in the EU, you can complain to your own country's authority.
If you would rather not
You are not obliged to take an AI interview.
If you would prefer to be interviewed by a person, or you do not want to be recorded, tell the company that invited you — their contact details are in the invitation. Ask for another way to be assessed.
Under 16?
HireCall interviews are for job applicants. If you are under 16, please do not take the interview without a parent or guardian knowing — tell the company instead.
Contacts
The company that invited you — in your invitation email. They decide about your data.
HireCall — privacy@hirecall.ai. For questions about how the
interview works, or to be put in touch with the right person.
HireCall's privacy contact — privacy@hirecall.ai.
Last updated: 26 August 2026